Backups that protect your active project files
Most firms have backups. Far fewer have tested whether a live project could actually be brought back, or how long it would take. We set up backup and recovery for New York design and construction firms around the files you are working on now, and we test it.
Where backups quietly fail
Backup problems rarely show up until the day you need a restore, which is the worst possible moment to find them.
- Backups run every night, but nobody has ever restored a project from them.
- The backup drive sits next to the server, where a fire, flood or ransomware would take both.
- Microsoft 365 is assumed to be backed up because it is in the cloud.
- Laptops and remote staff are not covered at all.
- Only finished projects are archived, while active work changes daily with no history.
- Nobody knows how long it would take to get the office working again after a serious failure.
What we set up
Backups designed around how design and construction firms actually lose data, and how quickly you need it back.
Server and NAS backup
Regular, versioned backups of file servers and NAS devices, so you can go back to yesterday or last week.
Microsoft 365 backup
An independent backup of email, OneDrive, SharePoint and Teams, separate from Microsoft's own retention.
Workstation and laptop backup
Coverage for the machines that leave the office, including staff working from home or on site.
Offsite, protected copies
At least one copy stored away from the office and protected so it cannot be changed or deleted, even by ransomware.
Restore testing
Scheduled test restores, so you know a project can actually be recovered before you need it.
Recovery planning
A written plan for what happens after a serious failure: what comes back first, where people work, and who does what.
How we set it up
We start by deciding what you cannot afford to lose, and how quickly you need it back.
- Step 01
Assess
We find what is backed up today, what is not, where the copies are kept, and whether anything has ever been restored.
- Step 02
Design
We match backup frequency and retention to how your projects change, and agree on what needs to come back first.
- Step 03
Implement
Backups are set up across servers, Microsoft 365 and laptops, with at least one protected copy away from the office.
- Step 04
Test and review
We run test restores on a schedule, report the results to you, and adjust as your projects and storage grow.
Who this is for
Firms whose project files are the business, and who would struggle to rebuild them.
A strong fit if:
- Losing an active project would cost you real money and deadlines
- You have backups but have never tested a restore
- Your backups live in the same building as your server
- You rely on Microsoft 365 for email and files
- Your insurer asks whether backups are tested
What you won't have to worry about:
- Wondering whether last night's backup worked
- Rebuilding a project from email attachments
- Paying a ransom to get your own files back
- Explaining lost work to a client
- Guessing how long recovery would take
Why ELMIDA
Backups are only worth what you can restore from them, so we focus on recovery, not just on copying files.
Tested, not assumed
We run test restores and report the results, so your confidence in your backups is based on evidence.
Active projects first
Frequency and versioning are set for files that change every day, not just for archives.
Out of ransomware's reach
At least one copy is kept offsite and protected from being changed or deleted, including by an attacker using your own accounts.
Microsoft 365 included
Email, OneDrive, SharePoint and Teams are backed up independently, because Microsoft's retention is not a backup.
Insurance-ready
Tested, separate backups are one of the controls insurers ask about most. We document them so you can answer with confidence.
A plan, not just a product
You get a written recovery plan, so everyone knows what to do on a bad day.
What firms ask before getting started.
Ready to talk about your firm's technology?
Schedule a consultation. We'll review your environment, identify any gaps, and give you a clear picture of what proper IT looks like for a firm like yours. No obligation. No pressure.