Project file storage that can handle large models
Linked Revit models, point clouds and deep project folders push ordinary file storage past its limits. We help New York design and construction firms choose between a file server, SharePoint, Egnyte or a mix, and set it up so files open fast and stay protected.
Where project storage breaks down
Storage that works fine for office documents often struggles with design files, which are larger, linked to each other, and opened by several people at once.
- Opening a linked model means waiting while every link loads across the network.
- The file server is years old, nearly full, and nobody knows what happens if it fails.
- Files were moved to SharePoint or OneDrive, and now sync conflicts and broken links are routine.
- Consultants get project files through email attachments and personal file-sharing accounts.
- Folder structures differ by project, so finding the current drawing takes longer than it should.
- Nobody is sure who still has access to which project folders.
What we handle
The storage itself, and everything around it that decides whether files open quickly and stay safe.
File servers and NAS
Sizing, setup and maintenance of on-site storage for the files that need to be fast, including Synology NAS where it fits.
SharePoint and OneDrive
Libraries, sync and permissions set up for how project teams actually work, and kept away from the jobs cloud sync handles badly.
Hybrid setups
Fast local storage in the office with cloud access and backup behind it, for firms that need both.
External sharing
Controlled ways to share large files with consultants and clients, with links that expire and a record of who has access.
Permissions and access
Project folders that open to the right people, and close when someone leaves or a project ends.
Folder structure
A consistent project folder template, so every job is organized the same way from day one.
How we approach it
Storage decisions are hard to undo, so we start with how your files actually get used.
- Step 01
Assess
We look at file sizes, how models link together, who works on what, and where the current setup is slow or fragile.
- Step 02
Recommend
We lay out the realistic options for your firm (a file server, SharePoint, Egnyte or a hybrid) with the tradeoffs of each in plain language.
- Step 03
Migrate
We move files in stages around your deadlines, check that links still resolve, and keep the old location available until everything is confirmed.
- Step 04
Maintain
We watch capacity, permissions and sync health, and plan for growth before the storage runs out.
Who this is for
Firms whose project files have outgrown the way they are stored.
A strong fit if:
- Your projects include linked Revit or AutoCAD models
- Opening or syncing large files is noticeably slow
- Your file server is aging or close to full
- You moved to the cloud and it has not gone smoothly
- You share large files with consultants regularly
What you won't have to worry about:
- Choosing between storage products on your own
- Broken links after files are moved
- Running out of space in the middle of a project
- Former staff who can still reach project folders
- Emailing files too large to send
Why ELMIDA
We are not tied to one storage product, so the recommendation follows your files.
The files decide
We work with file servers, Synology NAS, SharePoint and hybrid setups, so the recommendation follows your files rather than a product we need to sell.
Aware of the Revit limits
We know where cloud sync and Revit worksharing conflict, and we design around it instead of discovering it after a migration.
Microsoft partner
SharePoint, OneDrive and Teams set up by a Microsoft partner, with permissions designed on purpose rather than inherited by accident.
Migrations around deadlines
Moves happen in stages around your project schedule, with the old location kept until the new one is confirmed.
Backed up from day one
Every storage option we set up comes with backups that cover active project files, and restores that get tested.
One provider for the whole chain
Storage speed depends on the network and the workstation too. Because we manage all three, nobody points at someone else when files are slow.
What firms ask before getting started.
Ready to talk about your firm's technology?
Schedule a consultation. We'll review your environment, identify any gaps, and give you a clear picture of what proper IT looks like for a firm like yours. No obligation. No pressure.