Microsoft 365 set up for project teams
Most design and construction firms already run on Microsoft 365, but few have it set up for how project teams actually work. As a Microsoft partner, we configure accounts, Teams, SharePoint, security and licensing for New York firms, and keep it tidy as people come and go.
Common Microsoft 365 problems in project-based firms
Microsoft 365 tends to grow by accident: a Team here, a shared mailbox there, and licenses nobody reviews.
- Teams and channels multiply until nobody knows where the current project conversation lives.
- Files are split between SharePoint, OneDrive, email attachments and the old file server.
- Former staff still have active accounts and licenses months after leaving.
- Multi-factor authentication is on for some people and not others.
- The firm pays for licenses nobody uses, or the wrong plan for what it needs.
- Consultants and clients are invited as guests with no record of who can see what.
What we manage
Microsoft 365 as a working system for your firm, not a collection of apps.
Accounts and licensing
Accounts created, changed and closed properly, on the right plan, with licenses reviewed so you stop paying for what nobody uses.
Teams set up for projects
A consistent structure for project Teams and channels, so the conversations and files for each job live in one predictable place.
SharePoint and OneDrive
Libraries and permissions designed around projects, with guidance on which files belong in the cloud and which do not.
Security settings
Multi-factor authentication for everyone, conditional access, and Microsoft's security tools configured, not just switched on.
Email and shared mailboxes
Mailboxes, shared inboxes for things like accounts payable, email signatures and retention, set up consistently.
Guests and external sharing
Controlled access for consultants and clients, with a record of who can see what and a routine for removing access when a project ends.
How we get started
We start with what you have, and change it without disrupting anyone's inbox.
- Step 01
Review
We look at your plans, licenses, accounts, Teams, SharePoint sites, sharing settings and security configuration.
- Step 02
Clean up
We close stale accounts, fix licensing, and apply multi-factor authentication and baseline security settings across the firm.
- Step 03
Organize
We set up a consistent structure for project Teams, SharePoint and shared mailboxes that every new project follows.
- Step 04
Maintain
We handle new starters and leavers, review licenses and security settings, and adjust as Microsoft changes the platform.
Who this is for
Firms that run their email, files and communication on Microsoft 365.
A strong fit if:
- Your firm runs on Microsoft 365 for email and files
- Teams and SharePoint grew without a plan
- You are not sure everyone has multi-factor authentication
- You suspect you are paying for unused licenses
- You work with outside consultants in Teams or SharePoint
What you won't have to worry about:
- Setting up accounts for each new hire
- Chasing down licenses for people who left
- Finding which Team holds a project's files
- Deciding which Microsoft 365 plan you need
- Keeping up with Microsoft's constant changes
Why ELMIDA
Microsoft 365 is the backbone of most small firms' IT, and we treat it that way.
Microsoft partner
We are a Microsoft partner, and Microsoft 365, Entra ID and Intune are at the center of how we run your IT.
Set up for projects
Teams, SharePoint and permissions are organized around how project work actually happens, not left as defaults.
Security as standard
Multi-factor authentication and Microsoft's security settings are part of every setup, which also covers what insurers ask about.
Honest licensing
We recommend the plan your firm actually needs, and review licenses so you are not paying for accounts nobody uses.
Connected to the rest
Microsoft 365 is managed alongside your workstations, storage and backups, so the pieces work together.
Changes explained
When Microsoft changes something that affects your firm, we tell you what it means in plain language.
What firms ask before getting started.
Ready to talk about your firm's technology?
Schedule a consultation. We'll review your environment, identify any gaps, and give you a clear picture of what proper IT looks like for a firm like yours. No obligation. No pressure.